🆓 Free Tool — No Login Required

Clinical Trial Budget Template Generator

Generate industry-standard budget line items in seconds. Based on published ACRP, SCRS, and Medidata benchmarks.

Clinical Trial Budget Template

Generated by Coordinare — coordinare.co | Based on ACRP/SCRS/Medidata industry benchmarks

⚠️
Do not enter Protected Health Information (PHI). This tool is not HIPAA-compliant. Avoid entering patient names, dates of birth, medical record numbers, or other patient-identifiable data.
💰
How to generate your budget template
  • Select a Study Phase and Therapeutic Area — the TA pre-loads typical visit and procedure counts
  • Adjust visit counts, procedures, subject numbers, and study duration to match your protocol
  • Click Generate Budget to see industry-benchmark line items (ACRP/SCRS/Medidata data)
  • Edit any line item cost directly in the table, then Export as PDF or DOCX
1
Study Info
2
Visit Schedule
3
Procedures
4
Fee Schedule
5
Review

1 Study Info

Select the study phase and therapeutic area. These drive the benchmark rates and gold-standard assessments.

Appears on the generated budget header

Select all that apply — many trials span multiple TAs. The budget uses the highest-complexity multiplier.

2 Visit Schedule

How many visits, subjects, and how long is the study? Used to scale per-visit and monthly line items.

Including screen, treatment, and follow-up visits
Used to estimate total study budget
For recurring monthly line items

3 Procedures per Visit

Estimate how many procedures (labs, imaging, assessments) are performed on average at each visit.

Labs, ECG, vitals, imaging, assessments, etc.
💡 How this is used: Procedure count scales lab draws, ECGs, and specimen collections. TA-specific gold-standard assessments (e.g., EASI, DAS28, ADAS-Cog) are always included regardless of this number — they're protocol-mandated for your therapeutic area.

4 Fee Schedule NEW

Upload your site's fee schedule document to auto-populate rates. PDF, DOCX, or CSV. Skip if you prefer to enter rates manually.

📄

Drop your fee schedule here

or browse to upload — PDF, DOCX, or CSV accepted (max 10MB)

Parsing fee schedule…

AI is extracting procedure rates from your document.

✅
Rates extracted successfully!

⚠️
Parsing failed

Could not extract rates. You can still proceed with manual entry.

✨ Extracted Rates — will auto-populate your budget

5 Review & Generate

Confirm your study parameters, then generate the full budget template with industry benchmarks.

Clinical Trial Budget Template

Generated by Coordinare — Edit unit costs to customize

⚠️ Important: These are industry-average estimates based on published benchmarks (ACRP, SCRS, Medidata 2023–2024). Actual costs vary by geography, sponsor requirements, and site capabilities. All values are editable — adjust to match your site's actual rates.
Line Item Description Unit Qty Unit Cost ($) Total ($)
ℹ️
AI-Generated Budget — Review Before Use This budget template was generated by AI using industry-average benchmarks. While Coordinare strives to emulate the quality of DSCS consulting services, AI-generated output may not be fully accurate or complete, and results may not match work produced by a dedicated human consultant. All figures should be reviewed and adjusted to reflect your site's actual rates and sponsor requirements. For hands-on budget negotiation support, explore DSCS consulting services →

Have questions about your budget?

Budget negotiation is one of the biggest pain points for independent sites. Get expert guidance from our AI assistant or connect with DSCS CRO for full-service support.

Ask the AI → Contact DSCS CRO ↗